Free Sponsorship Invoice Template for Streamers

A brand-deal handshake in DMs is not an invoice. AP teams pay invoices: a number, a due date, a line item, and an account to send money to. If any of those is missing, you do not have a late payment yet — you have an unfinished step on your side.

This page is the template. What net 30 actually commits them to is a different job. What to send when the due date passes is a third. Don't mix them.

Copy the block, fill every bracket, send it to the person who actually pays — not only the person who DMed you.

The template

INVOICE

From: [YOUR NAME / BUSINESS NAME]
[YOUR EMAIL]
[YOUR ADDRESS — optional, but some AP teams require it]

Bill to: [BRAND / AGENCY LEGAL NAME]
Attn: [AP CONTACT NAME]
[THEIR EMAIL]

Invoice #: [INV-YYYY-###]
Invoice date: [YYYY-MM-DD]
Due date: [YYYY-MM-DD] ([Net 15 / Net 30] from invoice date)

For: [SPONSORED STREAM / AD READ / OVERLAY / PACKAGE] on [PLATFORM], [DATE OF STREAM]

Description	Qty	Amount
[e.g. 3-hour dedicated sponsored stream, avg CCV ~X]	1	$[AMOUNT]
[e.g. 30–90s mid-stream ad read]	1	$[AMOUNT]
[e.g. logo overlay, N hours]	1	$[AMOUNT]

Total due: $[TOTAL] [USD / EUR / …]

Pay to: [PayPal / Wise / bank — YOUR details, not a third party's]
[ACCOUNT / LINK]

Notes: Deliverables as agreed [DATE / LINK TO WRITTEN CONFIRMATION]. Usage rights: [NONE / LIMITED TO X DAYS / AS CONTRACTED]. Invoice is due [NET TERMS] from invoice date, not from the stream date.

Send it as a PDF or a clean email. Don't send a screenshot of a notes app.

Fill it in without creating a new argument

Invoice date vs. stream date. Net 30 is 30 days from a trigger. If you don't name the trigger, the brand's AP system will pick invoice-received, and you will think you meant go-live. Put "from invoice date" on the invoice and in the contract.

The legal name. The Discord handle that booked you is often not the entity that pays. Ask for the bill-to name before you send. An invoice to the wrong entity is how payments sit in the wrong queue.

Line items, not "package." If they bought an overlay plus two reads, that's three lines. A single "$1,200 for the campaign" line is how scope grows after the fact.

Your rails, not theirs. The invoice points at your PayPal, Wise, or bank account. Sponsee does not appear on it. Money moves brand → you.

A due date that is a date. "Net 30" without a calendar day is not something you can chase. Compute the day, write it, and use that day in every follow-up.

What not to put on it

• A follower count as the unit. Live deals are priced on CCV and hours — see how much to charge if you still need the number.
• "Payment on completion" with no date. Completion is a feeling. A due date is a day.
• Someone else's payment link. If a marketplace or tool is in the middle, you are no longer invoicing a brand; read the terms.
• Usage rights you didn't agree. If the invoice grants a license the thread never mentioned, you just gave it away.

After you send it

Log the invoice number, the due date, and who received it. When the date passes with no payment, don't rewrite the invoice — run the three-email chase. The template above is what those emails refer to as invoice #[NUMBER]. (Why late payment is so common is the data, not this page.)

FAQ

Do I need accounting software to invoice a brand?
No. A dated PDF or a structured email with a number, a due date, line items, and your payment details is an invoice. Software helps when you have several of them; it is not a prerequisite for the first one.

When should I send the invoice?
As soon as the deliverable is done — or sooner, if you agreed a deposit. Waiting a week to "be cool about it" is how Net 30 becomes Net 45 before the clock starts.

Should the invoice say Net 30 or a calendar date?
Both. "Net 30 from invoice date" is the term; "due 2026-10-11" is what AP can pay against. The chase emails use the calendar date.

Can I invoice in my own name, or do I need an LLC?
You can invoice as a sole proprietor under your own name — an LLC is not a prerequisite. Some brands' AP teams will ask for a W-9 (US) or equivalent. That's paperwork, not a reason to skip the invoice.

Does Sponsee take a cut of invoiced deals?
No. Sponsee can generate the invoice from the deal you logged and chase it when it's overdue. Payment always goes from the brand to you. Sponsee never holds the money and never takes a percentage.